Our Step by Step Guide is intended to provide you with each stage associated with the NECPA Accreditation process.
- An early childhood program enrolls in NECPA.
- The NECPA staff assigns the program a Site Number, enters it on the database, and sends the program the NECPA Self-Assessment Instrument and parent, staff and children’s surveys.
- If the program’s administrator wishes, a NECPA Mentor is assigned.
- The program administrator meets with the program staff and parents to explain the accreditation process and how they can work together to achieve the award.
- Teachers assess their classrooms’ compliance with the NECPA standards and discuss their findings with the program director. Together they develop a plan to address any items not in full compliance.
- The plan of compliance is acted upon and completed.
- The NECPA Parent and Staff surveys are distributed and collected. At least 50% of the families served must return surveys and 70% of staff surveys must be completed as well.
- When the surveys are returned and the program staff is ready, the director submits the “Request for Verification Visit” form located in the back of the self assessment instrument.
- The NECPA staff assigns one or more Verifiers to visit the program on a designated date.
- The Verifier looks at written documentation and observes the classrooms to determine the accuracy of each answer in the self-assessment instrument. The Verifier and Director meet at the end of the day to go over the findings.
- The Verifier sends the verified Self-Assessment Instrument, the surveys, and a copy of the program license to the NECPA office.
- The instrument is scored and a narrative profile of the program is created. The profile is sent to the members of the Council.
- The Council members individually review the profiles and meet to make Accreditation recommendations.
- The NECPA Commission reviews the Council's recommendations and makes a formal decision.
- The NECPA staff notifies the program of the Commission’s decision — Full Accreditation, Pending, or Deferred.
- Programs receiving “Pending” status are permitted to send the requested documentation directly to the NECPA office. If the documentation is satisfactory, full Accreditation will be awarded.
- Deferred programs must address each item in the notification letter describing how they have complied with each standard. A re-verification visit may be required by the Council. The new information will be considered at the next meeting of the Council.
- Accredited programs must submit an annual report describing the changes and improvements made in their programs. Accreditation is valid for three years
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