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Step By Step Guide
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Our Step by Step Guide is intended to provide you with each stage associated with the NECPA Accreditation process.


  1. An early childhood program enrolls in NECPA.
  2. The NECPA staff assigns the program a Site Number, enters it on the database, and sends the program the NECPA Self-Assessment Instrument and parent, staff and children’s surveys.
  3. If the program’s administrator wishes, a NECPA Mentor is assigned.
  4. The program administrator meets with the program staff and parents to explain the accreditation process and how they can work together to achieve the award.
  5. Teachers assess their classrooms’ compliance with the NECPA standards and discuss their findings with the program director. Together they develop a plan to address any items not in full compliance.
  6. The plan of compliance is acted upon and completed.
  7. The NECPA Parent and Staff surveys are distributed and collected. At least 50% of the families served must return surveys and 70% of staff surveys must be completed as well.
  8. When the surveys are returned and the program staff is ready, the director submits the “Request for Verification Visit” form located in the back of the self assessment instrument.
  9. The NECPA staff assigns one or more Verifiers to visit the program on a designated date.
  10. The Verifier looks at written documentation and observes the classrooms to determine the accuracy of each answer in the self-assessment instrument. The Verifier and Director meet at the end of the day to go over the findings.
  11. The Verifier sends the verified Self-Assessment Instrument, the surveys, and a copy of the program license to the NECPA office.
  12. The instrument is scored and a narrative profile of the program is created. The profile is sent to the members of the Council.
  13. The Council members individually review the profiles and meet to make Accreditation recommendations.
  14. The NECPA Commission reviews the Council's recommendations and makes a formal decision.
  15. The NECPA staff notifies the program of the Commission’s decision — Full Accreditation, Pending, or Deferred.
  16. Programs receiving “Pending” status are permitted to send the requested documentation directly to the NECPA office. If the documentation is satisfactory, full Accreditation will be awarded.
  17. Deferred programs must address each item in the notification letter describing how they have complied with each standard.  A re-verification visit may be required by the Council.  The new information will be considered at the next meeting of the Council.
  18. Accredited programs must submit an annual report describing the changes and improvements made in their programs. Accreditation is valid for three years

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